CCS SOFTWARE  
 
 

 

FEATURE
LITE
EXPRESS

PRO
PRICE
$149.00
$795.00
$2295.00

Number of companies
2
5*
25*
Number of active employees per company
25
50**
Unlimited
Designed for Payroll Service Bureaus and companies with complex taxation and payrolls
NO
NO
YES
Designed for Medium sized Companies
NO
YES
YES
Designed for Smaller Companies.
YES
YES
NO
Free email support ***
NO
YES
YES
Free telephone Support
NO
30 days
60 days
Free Online Support (FAQ's, HelpOnline, Online Forums)
YES
YES
YES

Prints W2's, W3's, 940's, 941's, 943's, 944's, 1099's and 1096 forms plus 4 check formats and nearly 6 dozen Payroll reports, most of which can be sorted and selected in any manner you desire. (W2c and W3c not available)
X
X
X
Automated batch printing. Allows definitions of batch printing jobs. Any predefined or custom report can be included in any number of batch jobs, with the output sent to any printer on your network. You can define as many batch jobs as you desire.
 NO
$450.00

X

Number of state level forms included. Additional forms $200.00 ea./one time charge. (Drops to $100.00 after 10 forms, and $50.00 after 25 forms)

Note: A form can be paper, Electronic, EFT formatted files, ACH Addenda record or a State Magnetic Media format. Paper forms of a report must be purchased in order to purchase/request an electronic version of the same form.

Note: When a tax form is not available or requested from CCS, the tax information is readily available via reports in all versions for manual completion.
0

1
5

Annual software maintenance includes tax table updates for Federal & State Withholding tables and updates to software.

Pro. Version includes 10 incidence support contract, Express version includes a 5 incidence support contract. (Annual fees must be paid by the due date, to receive the free support contracts.) - Lite Version does not include a complimentary support contract.
$69
$162
$270

State forms update for only $54.00 per state, per year (if you have requested state level SUTA or WH forms from CCS)
 X
X
X
Muti-user.
X
X
X
Client/Server
 
 
X
Prints MICR paychecks
X
X
X
Data Propagation: Any changes made to applicable data in the master company will be optionally propagated to all other companies. You can, for instance, create or modify a deduction code in company ZZ (the master company) and have that addition or modification reflected in all other companies instantly, promoting standardization where possible for all your clients, and relieving you of the tedium of redundant data entry.
  
  
X
Supports Direct Deposit and EFTPS via ACH. No limit to the number of bank accounts utilized per employee. Employees can request direct deposits to multiple accounts. You can draw funds from multiple accounts.
X
X
X
Automatically create an ACH export or cut a check for payments of any liability including, taxes, garnishments, 401k's etc.
X
X
X
Report to the IRS via magnetic media reporting
 
 
X
Built in check reconciliation
X
X
X
Create truly random Employee lists (For drug testing, or duty schedules etc.)
 
X
X
Lease agreements available $100.00/month (25 Company version of the Pro.)
  
 
X
Support contracts available. Annual $400.00 (up to 25 incidents or one year); 5 incidents $125.00 (no time limit); Single $50.00
X
X

X
999 user-defined earnings and deductions per employee per paycheck
X
X
X
All versions support extensive user customization
X
X
X

Clock (or spreadsheet) import module. Allows importation of time cards, from a clock export file. This price includes mapping your clock export file to the CCS Payroll program's data fields.
 
$795
$495
Supports direct importation from Protym Systems: Imports co. info, employees & employee YTD totals including misc. earning & deduction
 
$595
X
Clients running any version of the CCS Payroll can receive the completed payroll run via e-mail or FTP for local printing of paychecks (on pre-printed checks) and reports on their printer. (Eliminates postage altogether)
  
X
X

Draw a check on your client's account for your services (or create an ACH transfer)
 
 
X
Clients can dial into your network to view reports & data, via Microsoft Terminal Services. (Professional version using client/server is recommended for larger databases).
 
 
X
Export via multiple formats including Excel, Lotus, DIF, ASCII, Word, HTML, CSV, RTF, ODBC, etc.
X
X
X
Extended service bureau billing & reporting features. Automatically invoice your clients based on parameters you set up, such as a charge per paycheck or a charge per active employee, with minimums etc.
 
 
X
Guaranteed to automate the calculations of any federal, state & local taxation or we will modify it for free.
X
X
X

P.C. Filer. (The CCS Payroll creates a specially formatted file that can be imported into "P.C. filer" which is supplied free of charge by the IRS)
X
X
X

Batch Filer (similar to PC. Filer, however more specifically designed for accountants and payroll service bureaus. Allows filing of multiple clients at one time and impounding of your clients taxes.)
 
 
X
Unlimited number of departments on a single paycheck.
$595
$595
X
Handles an unlimited number of Workman's Compensation rates per pay period per employee
 
 
X
Handles an unlimited number of pay rates per pay period per employee
X
X
X
Supports hourly, salary & exempt (part hourly/part salary) employees
X
X
X
Supports multi-state & nonresident employees in a single pay period.
 
 

X
Assign employees to departments, classes (level of pay), crews, jobs, crafts (trade or skill), and/or clients (of the employer) for job costing and reporting purposes.
X
X
X
Optionally allow pay rates to be assigned according to an employee's class during timecard generation.
 
X
X
Withhold federal, state or local taxes according to tables that you import or define or calculations that you enter. Automatically modify these withholdings on an employee by employee basis
X
X
X
Allows you to define custom state or local taxes. For example training taxes, occupational taxes, state disability insurance etc.
X
X
X
Any and all earnings/deductions may be specified as tax-exempt or pretax on any or all of the 9 predefined taxing categories as well as any custom taxes you might define
X
X
X
Disburse advance earned income credit based on EIC tables you can define & modify
X
X
X
Automate the accumulation of holiday, vacation, sick and/or personal hours or dollars according to parameters that you create via deduction codes
X
X
X
Automate the decrementing of holiday, vacation, sick and/or personal hours or dollars as they are disbursed
X
X
X
Handles deduction and employer matching for of any type of retirement plan automatically.
X
X
X
Allows entry of all tip types (credit card tips, table tips etc.) on the paycheck for calculation of taxes.
X
X
X
Optional Tip module which handles all aspects of tip reporting and calculations for restaurants and similar tipped employees.
 N/A
$595.00
$395.00
Supports piece work payroll. (Add an Earning Code using a Type of Hours x Amount)
X
X
X
Before the Fact Payroll and After the fact payroll
X
X
X
Supports multiple paychecks per pay period for temp. agencies, yet keeps up with total deductions for the entire period to prevent duplication of specified once per pay period type deductions.
 
X
X

Automatic recalculation of overtime based on any time span. (Used for daily payrolls, where overtime within a week still needs to be considered)
 
X
X
Place advanced limits on any earning or deduction based on nearly any time period. For instance, a housing reimbursement earning code could be disbursed weekly but capped to a maximum of $500.00 per calendar month limit, regardless of the number paychecks (or pay periods) during the month.
X
X
X
Create an unlimited number of timecards either manually or automatically via your electronic clock and the optional clock import module. Lite version does not include a timecard module, all paychecks are generated via the paycheck entry screen.
 
X
X
Automatic transfer of timecards to paychecks during paycheck generation. (Timecards are an optional tool. Paychecks can be created without timecards)
 
X
X
Allow you to create employee-specific per diem and expense records that are seamlessly integrated into the paycheck generation process
 
X
X

Bill your Clients clients: Supports multi-client labor tracking (clients in this sense are clients of the employer) based on employee labor & expense entries.

 
 
X
Track every change made to an employee's record. These changes are viewable (but not editable), in the history tab on the employees screen
X
X
X
Instantly view a cross-tabbed summary of an employee's payroll activity with PTD,MTD,QTD & YTD totals for all codes. This is available on the summaries tab.
X
X
X
Allow you to input scheduled changes (pay raises, job changes etc.) to employee records that will not occur until the date that you associate with the changes.
X
X
X
Allow you to create an infinite number of custom fields for employees, all of which will be validated based on the rules you define.
X
X
X
Allow you to create user definable validation rules for virtually every field in the program.
X
X
X
Automatically create 100's or 1,000's of checks with the click of a button (can create a 1000 person payroll in 5 seconds!)
X
X
X
Efficient: the program "remembers" repetitive, static data input through programmatic input analysis
X
X
X
Easy to use: intuitive interface context-sensitive help available from all fields
X
X
X
Intelligent defaulting and cursor movement
X
X
X
Keyboard centric: minimal use of the mouse is required on all screens to allow for rapid data entry
X
X
X
Dittoing: the contents of a field in a previous screen can be copied to the same field of the current screen with a single keystroke.
X
X
X
Accurate: powerful algorithms flawlessly handle the most complex payroll situations in a blink
X
X
X
Tracks who (user, domain, id, etc.) made changes and when.
X
X
X
Flexible: can be tailored by the user to meet the needs of any company's payroll and reporting requirements.
X
X
X
Intelligent: Uses "Intelligent Fields", which allow you to control both the flow and functionality of the entire program. For example, all validation routines for virtually every control in the program are user definable. This feature allows unparalleled flexibility and power.
X
X
X
Fully exposed: utilizes SQL, ADO/ODBC to allow full exposure of all data. By default, data is written via a MS-ACCESS format that can be readily viewed and modified via MS-ACCESS 97 or later.
X
X
X
Migratable: data can be migrated from one ODBC driver to another as your company's needs grow.
X
X
X
Extensible: Allows you to call external executables and DLL's anywhere within the flow of the program.
X
X
X
Integrates directly with Crystal Reports (version 8.0 or 8.5 - Professional edition or Developer edition) allowing you to modify our reports, or create your own and make them an integral part of the program. Note: Knowledge of report writing and/ or basic programming skills is required to effectively use a report writer.
X
X
X
Tools: Allows you to create a toolbar to run your favorite programs.
X
X
X
Automated backup and restore tools.
X
X
X
Supports cafeteria plans (section 125) and MSA's (Medical savings plans)
X
X
X
Supports any retirement plan(s) (401k's, 403b's, Simple plans etc.)
X
X
X
If there is something you need, and we deem it useful for other users, we may add it for free.
 
 
X
Customization available
 
 
X

* Five Company sets may be added added to both the Express and Professional versions at $100/set. (This drops to $75.00/set after 200 Companies). A 10% annual maintenance fee is charged for each set.. For example: A 50 Company Pro. would be $2795.00 to purchase and $320.00 annually. This is calculated as follows:

$2295.00 + $500.00 (5 x $100.00 -- To Purchase the additional company sets) with an annual maintenance cost of $320.00. ($270.00 + $50.00), not including any state forms maintenance fees which are $54.00 for each state you request forms for.)

**A 2 Company, 100 employee version of the Express for the same basic price, as well as a 1 Company, 200 employee version.

*** Unlimited Free email support, we ask that you first consult the help products supplied with your CCS Accounting module and online support forums. Note: Email support does not cover database analysis or any form of accounting services, but is limited to general questions regarding the use of the program. Some issues are simply too complex to be handled without verbal communication.

 

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